(Harlan) The Harlan City Council approved the credit policy at Tuesday’s meeting.
The City has assigned credit cards to the Fire Chief, City administrator, City Clerk, WWTP Superintendent, Facilities Superintendent, Vets/Turks Superintendent, Librarian, and Street Superintendent.
The City has designated the following stipulations:
*Purchases requiring immediate payment where the City cannot issue a check. Purchases require prior approval for non-budgeted items.
*Meal Expenses when on City business (no alcohol expenses can be included).
*Employee training. Travel accommodation includes lodging when applicable.
*Online purchases require a credit card; no other payment or billing option is available. Online purchases require prior approval for non-budgeted items.
*Emergency vehicle maintenance.
The City requires all receipts to be signed, identified, and brought to the City Clerk’s office upon charging any item.
Furthermore, any misuse of City Credit Cards and failure to secure or report stolen or missing Credit Cards immediately upon discovery could result in disciplinary action toward employees and possible employment termination. Employees may be held responsible for any unauthorized purchases on their cards while it is in their possession. Employees would not be held accountable for any charges to the credit card after it has been reported missing or stolen.
Other Business:
The City Council also approved the job descriptions for various departments and agencies and set a public hearing for April 1 to consider the FY25/26 Consolidated General Fund Tax Levy. Additionally, passed a resolution for the city of Harlan petty cash fund, and change fund policy.
